GENERAL INFORMATION ON COMPLETION OF SCHEDULE
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Thank you for taking the time to complete this simple form. For the
2019-20 TAS (Time Allocation Survey) you are asked to record the time that you
spend on University work during your 7 day ‘Diary Exercise’
against the categories listed on the On-line TAS form. You need
to split the time that you spend on University activities over the following
areas: · Teaching
activities · Research
Activities · Postgraduate
Research Student-related activities (PGR) · Other
activities · Scholarship
and Professional Development activities · General
Support activities Note
that: · time spent on Research activities (the development of new
knowledge) and Professional Development activities (the assimilation of
existing knowledge) should be distinguished. See further guidance at Scholarship
and Professional Development activities · time spent
on PGR activities should be recorded separately within Research activities · time spent on Teaching, Research, Postgraduate
Student-related and Other activities can relate to Direct activities or Support
activities. We
recognise that your working week may substantially exceed the length of time
your contract requires. Please record ALL the hours that you spend on
University work. If your appointment is
part-time, please give the percentage of full time worked in the box provided
on the schedule. If you are absent or on
leave for any of your allotted week please record this in the sections as
indicated at the top of the form The form can only be
filled in with hours (to two decimal places as required). The total number of
hours and the percentage of time will be calculated automatically and will
change as you fill out the form. Note that all sections of
the On-line form have links to the relevant section of the guidance notes to
provide you with further information and guidance. A full set of the guidance
notes is also available on the web page as indicated. Please exclude any time
spent on privately funded work carried out in personal time. |
PIN Code
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This will have been issued
to you by e-mail beforehand. To log on to the web-form you will need your
University User id (mtfss….) and your PIN Code. The PIN Code is
specific to a single collection. · A confidential list of
issued PIN codes and names is held in order to contact appropriate
individuals where there is an error on the form, to send out reminders to
non-respondents, or to re-issue a PIN number to a staff member who has
mislaid it. · For
all subsequent uses of the data, names are not relevant and anonymity is
assured. The percentages are downloaded from the Time Allocation Schedules
and entered into a database. This database holds the cumulative data received
from staff and will be used anonymously in the costing work required by the
Transparency Review. |
GUIDANCE NOTES ON SPECIFIC
SECTIONS OF THE TIME ALLOCATION SURVEY
Teaching Activities will need to be split by Teaching
method / Teaching-related activity and Activity type. Please note
that any supervision associated with postgraduate research students should be
accounted for under B1.7 or B2.8.
Teaching activities need to be split by direct
contact hours, Teaching Preparation and Marking and General Support for
Teaching. **Please note:Teaching carried out in trusts under a clinical
contract should be recorded under clinical services (section C).
Direct contact hours are defined as time spent
on the direct delivery of teaching
of undergraduates and postgraduate taught students both within your own and
other departments.
Teaching Preparation and Marking This includes preparing
materials for lectures, seminars and classes, tutorials and lab practicals and
teaching, organising fieldwork and writing text books and similar publications
intended primarily for teaching purposes. Assessment work includes the
assessment and/or marking of students’ coursework, essays, and other
project work.
Teaching
method / Teaching-related activity
This is divided into three areas:
· A01-A07 Mainstream
courses
· A08 Special
courses
· A10-A11 Other
Mainstream Courses – These are all undergraduate courses, all taught postgraduate courses
(courses leading to a Master’s or equivalent degree award), courses for
and with other matriculated students, and all award and credit-bearing courses.
It is hoped that most of
the categories in sections A01-A07 are self-explanatory, with the
following exceptions:
· A03 Seminars/classes – include any preparation and delivery of
e-learning materials.
· A04 Lab Practicals/Teaching – include supervision of practical lab
projects for Undergraduate and
Postgraduate Taught students.
· A06 Inductions – this might include any induction courses on
laboratory working, etc.
A09 Any examinations associated with mainstream
courses should be recorded here.
Invigilation, marking and setting of papers should be recorded as direct
contact hours, all other activity should be recorded under Teaching Preparation
and Marking.
A08 Special Courses
– These are
non-credit-bearing courses, short courses, Executive Education/CPD delivery for
which fees are charged, including teaching services delivered externally, courses
held overseas, commercial teaching for external organisations (e.g. summer
schools organised by other Universities) and teaching of non-matriculated students in
A10 Student admissions, including interviews, open days, etc. Student
administration, including welfare, pastoral care and counselling.
A11 General Support for
Teaching comprises any activities you might have carried out in the support of
teaching and which cannot be classified as either direct contact hours or
primary support. This would typically include:
· administrative work relating to teaching, ranging from timetabling,
preparing course prospectuses,
departmental, faculty or college committee work relating to teaching;
· Scholarly work which includes keeping up-to-date in your field or exploring new areas
with some potential benefit to teaching. Include attendance at conferences on
teaching; associated travel time (flights, transfers, waiting around at
airports etc.) can be included into the same category as the activity;
· Time spent on the advancement of your personal knowledge
and skills related to teaching (e.g. training courses, professional development
courses, discussions on teaching feedback).
Where supporting activities benefit Research or
Other Activities as well as Teaching, try to apportion the relevant time
between the activities A11, B1.5, B2.7, and C6 as you see appropriate. Where
activities cannot be attributed to Teaching, Research or Other Activities, they
should be counted under Section D – General Support].
You
will probably not be involved in all of these activities in a given period.
Also the relative proportions of time spent on preparing teaching materials
when first joining the University or establishing the first year of a new
course will normally be higher than in subsequent years
Publicly
funded activity is defined simply for these purposes as that which is supported
from
Activity (Research projects) supported by Charities
is not Publicly Funded (Enter
under B2.2)
Indicate, by
the type of project sponsor (whether paying in part or in full for the costs of
the project), the amount of activity spent on research.
Further
details of sponsor types can be found at Appendix 1 of this document.
See Note III below for help on Section B1.1.
·
Fieldwork
laboratory, studio, desk/library work
·
Management
of research projects including informal
discussions, progress reports etc. Include time spent setting up projects
for funded Postgraduate students.
·
Recruitment
and supervision
of research staff
Include time spent on the following where directly connected with
specific Publicly Funded research projects:
·
Attendance
at conferences, seminars and society meetings
incluiding preparation of papers for conference proceedings (note the
organisation of these should
be recorded under support), associated travel time (flights, transfers, waiting around at airports
etc.) can be included into the same category as the activity;
·
Reading
specialised journals etc (eg. likely to be cited or
directly relevant to the research staff under your supervision)
·
Participating
in specialist academic networks
·
Production
of research reports, papers, books required
under the terms of the grant or contract
·
Outreach where Research is the underlying activity (eg. Research carried out
under a Knowledge Transfer Partnership)
B1.5 Note that Support activities for
Publicly Funded Research should be shown separately here (See definition
– Section IV below)
B1.7 Time spent supervising PGR
students where publicly funded (if the Source of funds is not clear for the
PGR students please provide a best estimate/split Publicly and Non Publicly
Funded)
We need to identify separately the percentage of time
spent on research, whether identifiable as a specific project or not, where
there is no external sponsor. For some individuals this forms a high proportion
of the total time spent on research.
Research entered under this heading includes any
speculative research, for example to investigate novel ideas or to assess their
potential before preparing a grant or contract bid to a sponsor whether or not
it leads to an outcome.
Research time spent on collaborative work with another University
department or another University should be built into either this
heading or as externally sponsored work, as appropriate
Include in
these sections activities in support of both B1 & B2 Research
such as:
· Drafting proposals
for bids to external bodies; negotiating resulting contracts
· Quality
assurance eg. related
to the REF
· Refereeing papers and journal editing
·
Unpaid
advisory work to government departments or committees,
professional bodies or agencies in relation to research matters and where it enhances or
potentially benefits your research work.
·
Administrative
work
including Departmental or University Committee work, Faculty tasks etc., where
relevant to Research. (Note: general management or committee work not
specifically supporting Teaching, Research or Other should be counted under Section D of the form).
· Publicity for research facilities and
opportunities
· Organising conferences, seminars
and society meetings directly connected with specific research projects.
·
Scholarly
work and Advancement of personal knowledge and skills in relation to research, e.g.
keeping up with the literature, acquiring new technical skills, attendance at
professional conferences, block time in other institutions on research exchange
schemes
·
Exceptional
time spent
in a given year on procurement of special research equipment, such as liaison
with suppliers over specifications for custom made items, installation and
commissioning of the equipment.
Non-Publicly
funded research is defined simply for these purposes as that which is supported
from
Again, indicate,
by the type of project sponsor (whether paying in part or in full for the costs
of the project), the amount of activity spent on research.
·
Fieldwork
laboratory, studio, desk/library work
·
Management
of research projects including informal
discussions, progress reports etc. Include time spent setting up projects
for funded Postgraduate students.
·
Recruitment
and supervision
of research staff
Include time spent on the following where directly connected with
specific Non-Publicly Funded research projects:
·
Attendance
at conferences, seminars and society meetings
including preparation of papers for conference proceedings (note the
organisation of these should be
recorded under support) associated travel time (flights, transfers, waiting around at airports
etc.) can be included into the same category as the activity;
·
·
Participating
in specialist academic networks
·
Production
of research reports, papers, books required
under the terms of the grant or contract
·
Outreach where Research is the underlying activity (eg. Research carried out
under a Knowledge Transfer Partnership)
B2.7 Note that Support activities for
Non-Publicly Funded Research should be shown separately here (See definition
– Section IV above)
B2.8 Time
spent supervising PGR students where
non-publicly funded (if the Source of funds is not clear for the PGR students
please provide a best estimate/split Publicly and Non Publicly Funded).
Include here
any activities which are neither Teaching nor Research but which are carried
out in University time and generate or potentially generate an income stream to
the University. For example:
· Services to
Industry: provision of services to industry through contracts between
the University and a company for the use of University expertise and/or
facilities (University consultancy and testing).
· Consultancy: where
remunerated this should be allocated to C3. Where there is no opportunity to receive
income this time should not be considered consultancy but should be recorded as
scholarship and allocated to Support for Other activities at C6. Include
any consultancy of a private nature carried out with University permission in
University time within these categories as appropriate.
· Technology
Transfer work: Includes Directorships of start-up companies,
and/or consultancy contracts for the companies if such work is remunerated via
the University C3. If this work is remunerated via a sponsor
B1
or B2
(If such
work is not remunerated, the time spent should be included in C6 (Support
for Other activities))
· Other services rendered including
work undertaken in University time and paid for by non-academic departments or
units (such as residences, or catering)
· Advisory
work for government departments or committees, if remunerated.
Note: Time
on unpaid work of this type should be allocated to Support for Teaching,
Research or Other (or a combination of these) where appropriate.
· Commissioned
professional work - e.g. editing a journal for remuneration
Exclude private
consultancy (or any other private work) which is carried out in your own time and
does not include the use of University facilities or resources.
Include
time spent providing clinical services to the NHS, not just clinical work, all
NHS work as defined in your job plan. Please ensure that you have included work
carried out on University duties in the other appropriate sections of the form.
· Clinical Academic Contracts
All duties and responsibilities in a clinical academic contract should be incorporated within Programmed Activities in the job plan. A full-time Consultant Clinical Academic will normally be contracted for a total of 10 Programmed Activities per week (5 University and 5 NHS inc. SPAs). Consultants may agree to undertake Additional Programmed Activities if requested to do so by either or both employees, up to a maximum of 2.
Unpredictable emergency work arising from on-call duties should also be recorded here..
· · Direct clinical
care (DCC) including medical outpatient clinics where patients are treated as
part of their ongoing care with students in attendance
· · Supporting Professional
Activities
· · Additional NHS responsibilities
(e.g. chairing committees)
· · External duties
· · Academic activity (education,
research and management responsibilities)
· · Private practice, where
undertaken, should be reflected within the job plan
· · Supporting Professional
Activities
These
are defined as ‘activities that underpin direct clinical care. This may
include participation in training, medical education, continuing professional
development, formal teaching, audit, job planning, appraisal, research,
clinical management and local clinical governance activities’. For a
Consultant Clinical Academic, of the 5 NHS PAs in the job plan the split of
SPAs to PAs for direct clinical care should normally be 1.25 PAs for SPAs and
3.75 PAs for direct clinical care.
· Public Engagement Activities - Include
free lectures to the public, visits to schools, participation in Science
Festivals etc.
· Technology
Transfer work where remunerated. ** please note: if this work is
funded by a sponsor please record under the appropriate sponsor heading in B1 or B2
Include attendance
at conferences, consultancy, external exams, advisory
work if not related to Teaching or Research.
Include
time spent on:
· Drafting
and negotiating contracts for Other Activities (but not for research
contracts, where the time should be accounted for under Research).
· Unpaid
Technology Transfer work - e.g. supporting patent applications, licence
negotiations, formation of start-up company
· Any non-remunerated
support activity – include such support that cannot be linked
meaningfully with either support to teaching or support to research.
This
section covers time spent on Support activities that cannot be attributed to Support
for Teaching or Research or Other activities. Include activities such as:
· Management and Administration including membership of/participation in
University, Faculty, School Boards
· Management duties such as Vice Presidents, Deans, Associate Deans, Heads of Schools etc
· Staff Management, appraisals etc
· Publicity, representative work on behalf of the University, Faculty, School
· Careers advice
· Information Returns
· Advisory work for Government, quality assurance contribution to the sector eg on
unpaid committees or secondments to panels which is not attributable to
Teaching, Research, or Other activities
· Continuing
Professional Development (CPD) and
attendance at internal training courses where this cannot be linked directly to
and recorded in either Support for Teaching or Support for Research.
APPENDIX
1 Research
Funder Types
AHRC; BBSRC; EPSRC; ESRC;
MRC; NERC; STFC; British Academy; and Royal Society Other Government departments; and
other organisations financed from central government funds (but excluding
Research Councils and · · · · Non-departmental public bodies (e.g., British
Council) All charitable foundations,
charitable trusts, etc. based in the · Wellcome Trust · Leverhulme Trust · British Heart Foundation · Cancer Research etc. · · European Commission · The European Commission only Other Any other external funder not included within the
scope of the other funder types above: · All bodies operating within the EU outside of the · All bodies operating outside of the EU For HEFCE reporting purposes the |